Microsoft have just announced, that with the most popular Office 365 plans for Enterprise, Government and Education – with more than 5 users licensed – you will now get unlimited storage space in OneDrive for Business. So never again you need to worry about the size of disks in your personal drives and shares. As long as you have a reasonably good internet connection, you can put everything in OneDrive and leave it there.
This change applies to organizations, with more than 5 subscribers in one of the following plans: Office 365 Enterprise E3, E4 and E5 Office 365 Government E3, E4 and E5 Office 365 Education OneDrive for Business Plan 2 and SharePoint Online Plan 2
But remember, that with every change comes new considerations. And with this one it’s the same. As you have the opportunity to make considerable savings in local storage costs for users, you need to think about what type of backup service you should provide for this data. The sharing capabilities in OneDrive for Business combined with the “always enough space”, may – overtime – change users behaviour. I have seen users storing very dynamic documents (used in business critical collaboration scenarios) in OneDrive for Business; documents that they would store in officiel project or client repositories earlier. They do this simply because it’s convenient and that’s fine. But it changes the requirements.
When using OneDrive for Business, you should have governance rules in place for information and documents in OneDrive. Your governance practice must apply controls that are conducted regularly, to maintain the compliance level that is relevant to your business, and to protect your business from the risk of loss of data, information leaks and loss of productivity. With cloud based information systems rolling out into enterprises at high volume – and the ever changing nature of these systems – the need for good governance practices and the tools to make governance operational is growing.