“Up the ante” on SharePoint governance says Gartner

In a recently published survey by #IDM – an australian magazine for information management – where more than 150 enterprises have participated, it is confirmed that the biggest concern companies have with #SharePoint is #Governance. It a threat, says Gartner…

In most companies SharePoint already have a role where it is the storage for information that is critical for the business, and with more and more companies actually implementing the information management capabilities SharePoint provides, the requirements for information management in relation to SharePoint grows – fast…


Read the results here

The conclusions made in the survey are backed by #Gartner, who are going as far as saying, that they belive that CIO’s will loose their jobs if they dont succeed in implementing sound processes and systems for governance and #information management.

Below is a snippet from the article on IDM:

Governance threat
“Gartner predicts that By 2016, 20 per cent of CIOs in regulated industries will lose their jobs for failing to implement the discipline of information governance successfully.

“We’ve seen rapidly growing interest in information governance-related topics, and this trend shows no sign of abating,” said Debra Logan, vice president and distinguished analyst at Gartner. “Information governance is the only way to comply with regulations, both current and future, and responsibility for it lies with the CIO and the chief legal officer. When organisations suffer high-profile data losses, especially involving violations of the privacy of citizens or consumers, they suffer serious reputational damage and often incur fines or other sanctions. IT leaders will have to take at least part of the blame for these incidents.”

In 2012, Gartner recommends highly regulated businesses that do not already have information-archiving technology should invest in it in order to bring email and files under control. The governance-related technology of information archiving has reached early majority and is a key component of an evolving information governance technology strategy.

Through 2016, Gartner believes spending on governing information must increase to five times the current level to be successful.

So according to Gartner, we are facing a serious threat here. Often threats is a good reason to sitting down and actually finding the funds to do something – which is still a major issue for most companies when talking about governance. But when talking about SharePoint governance, the investments you need to make – even if up to 5 times bigger than what you do today, as Gartner point to – can easily be turned into an opportunity.

Read more on Gartner’s predictions on Information Management and governance here.

When implementing #SharePoint #Governance, it should be done in a way that not only manages risk and change management, but also cover processes for driving adoption (the second biggest challenge enterprises point out) and innovative solutions. This type of thing can be done using Service Catalogues as you might know them from #ITIL, and filling out your catalogue with a set of solutions and services that drive your company in the direction you want.

When we accept that the lack of governance in SharePoint has become a threat, we are implicitly in the reactive mode. And reactive business are not the most succesful ones. So mayby Gartner has a point. We need to “up the ante” on SharePoint governance to get in the position to “take the pot”.

What about SharePoint 15 and governance?

Someone will pop that question as soon as the information start to roll on the next SharePoint version –  SharePoint 2013 / SharePoint 15 – probably later this week. Well – even if Microsoft will probably claim to have built even more functionality into the platform that can be used for governance and information management, it’s naturally not a question of technology. So dont expect that a new version of SharePoint will make this even slightly easier. As a corporation, you need to build processes and policies that not only comply with internal requirements and external regulation, but also enables your company to drive a progressive and operational governance practise.

As SharePoint is SharePoint – it will provide you with a lot of lists and buttons that can be used in your governance practise. But working out how to run it, that’s where you have to sit down with a clean sheet of paper.

Comments 1

  1. Post

    2016 is approaching, and we can start to evaluate if Gartner was correct in their predictions. If we look at the major investments Microsoft is making into compliance functionality in Microsoft Office 365 and Microsoft SharePoint Server 2016, it sure looks like it.

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